Projects

The project as one workspace. With the finances inside.

A Fogito project holds tasks, employees, time, files, notes and finances together around the same delivery. The project manager sees progress and budget in one place, and the invoice builds on what was actually done.

Project
Tasks
Team & time
Budget
Progress
Invoice
Samlet i Fogito
Why projects in the operations platform

A project is more than a task list.

The big delivery in a renovation, an installation or a service agreement has a team, a budget, documentation and invoicing. In Fogito it all lives in the same project room.

The project is in ten places
Tasks in one tool, hours in another, files in a folder and the finances in a spreadsheet.
No one knows the progress
The project manager gathers status by hand, and management gets the answer too late.
The budget is caught too late
Time and material spend is reconciled only once the project is over.
Hours never land on the project
With no link between time and project, no one knows what the delivery actually cost.
Interim invoicing slips
Invoicing along the way needs an overview of the work done, which no one has gathered.
The customer asks for status
Progress and agreements get retold over the phone instead of being visible.
Product view

From new project to Kanban board.

Follow the flow in the demo: create the project with a team, customer and budget, open the project room with progress and time spent, and build a Kanban board with columns the tasks move across.

The project room

From quote to delivered project.

Everything about the delivery in one place

Tasks, employees, deadlines, files, notes and history gathered in the project.

Budget and spend

Set a budget on the project and track the spend of time and materials as the work moves forward.

Time straight on the project

Employees log time on the project’s tasks, including from the app in the field.

Invoice from the project

Work done, hours and materials become the invoicing basis, in full or interim along the way.

The finances inside

Project management that can answer 'are we making money on this?'

Project finances

See whether the project is earning while it runs

The budget sits on the project, and the spend gathers itself: logged hours, materials from stock and expenses. So you catch an overrun in week 3 instead of at the end, and can act while there is still time.

Project finances
Office renovation · week 28
Budget · 385.000 kr.
Spend · 212.400 kr. (55 %)
Hours · 318 of approx. 540 planned
Forecast · within budget
Spend is based on logged hours and materials, not estimates.
Invoicing along the way

Interim invoicing without archaeology

When it is time to invoice mid-project, the basis is ready: tasks done, time logged and materials used in the period. The invoice is drawn from the project instead of being rebuilt from memory.

Invoice
Interim invoice · July
Tasks done · 648.200 kr.
Logged time · 112 h84.000 kr.
Materials from stock22.900 kr.
Total incl. VAT193.875 kr.
Views

Same project. Four ways to follow it.

List
A structured overview of the project’s tasks, owners and deadlines.
Kanban
Move tasks between columns, so the team sees the flow of the delivery.
Gantt
A timeline for longer runs, where order and dependencies matter.
Customer view
Invite the customer with limited access to follow progress, or give them the customer portal.
Project manager and tradesperson reviewing drawings on the building site
The project is run on site, and the progress follows you home.
Trust and security

Built for businesses with customers, employees and responsibility.

Fogito is built for businesses that handle jobs, customer data, employees, time, documentation and invoicing in one platform.

A DPA and an overview of relevant sub-processors can be provided as part of the procurement process.

Read about technology and security
Role-based access
Control who sees what, across office and field.
Granular permissions
Assign rights per module, customer or team.
Activity history
Track changes to jobs, quotes, invoices and documentation.
Structured data handling
Customers, jobs, time and documentation in one data model.
Hosted in the EU with Hetzner
ISO/IEC 27001:2022-certified hosting provider.
FAQ

Questions about projects.

What is the difference between a task and a project in Fogito?

A task is a single piece of work. A project is one workspace that holds several tasks, employees, time, files, notes and finances together around the same delivery.

Can we follow the project’s finances?

Yes. A project can have a budget, and the spend of time and materials gathers on the project, so you can see whether the delivery is staying within budget.

Can we invoice from the project?

Yes. Time logged, materials and work done on the project can be used as the invoicing basis, in full or interim along the way.

Can projects be shown as kanban or a timeline?

Yes. A project’s tasks can be shown as list, kanban and gantt, so both the team and the project manager can follow the flow.

Can the customer follow the project?

Yes, if you want. Customers can be invited with limited access to follow progress and chat about the project, and with the customer portal they get a surface of their own.

Klar?

See your next project set up in Fogito.

Book a demo and see the project room with tasks, time, budget and invoicing basis on your type of deliveries.