Facility management software

Facility management in one operations platform.

Plan maintenance, manage teams and locations, document completed work and get a clearer overview of service agreements, time, vehicles and invoicing.

For facility management companies, property services, technical service, internal operations teams and multi-location businesses.

Facility manager walking through the atrium of a modern office building
Location status
Industrivej 3 · 4 open jobs
Next: gate automation · today · Team East
Location
Service agreement
Maintenance
Team
Time
Documentation
Reporting / invoice
Samlet i Fogito
Who this page is for

For operations teams managing work across locations.

Fogito fits facility management and property operations, where jobs, service agreements, employees, documentation and reporting need to hang together.

Facility management companies
Manage customer agreements, locations, teams, jobs and documentation in one platform.
Property services
Plan and document operations across properties, tenants, customers and service agreements.
Technical service companies
Assign service jobs, log time and follow history on installations and locations.
Internal FM teams
Give the organisation a clearer overview of maintenance, responsibility and completed work.
Multi-location businesses
Bring service, maintenance, documentation and follow-up together across addresses.
Teams with subcontractors
Work in a structured way with subcontractors where shared access is agreed.
The problem

Facility operations get complex when locations, jobs and documentation don’t connect.

Facility management needs an overview across addresses, customers, service agreements, fixed tasks and urgent incidents. When data is scattered, reporting and invoicing get heavier than they need to be.

One overview · all locations
on plan check scheduled needs action
Olof Palmes Allé 11W
8200 Aarhus N
6 done2 open
Ventilation check · 9 Jul
Finsensvej 15
2000 Frederiksberg
4 done1 open
Scheduled cleaning · 8 Jul
Industrivej 3
2605 Brøndby
2 done4 open
Urgent: gate automation · today
Havnegade 21
5000 Odense C
5 done0 open
Legionella check · 15 Jul
Many locations and recurring tasks
Hard to see what is planned, done and outstanding at each address.
Missing documentation on completed work
Photos, notes and forms are scattered when the customer asks for documentation.
Hard to coordinate staff, vehicles and agreements
The team works across customers while the office has to keep track of responsibility.
Reporting to customers takes time
Customer documentation and status are often gathered manually after the work.
Jobs, hours and invoicing don’t connect
The invoice basis gets shaky when time and documentation don’t follow the job.
Service intervals are managed outside operations
Checkpoints and intervals live in spreadsheets instead of in the workflow.
The workflow

From location to reporting and invoice.

01

Location

Bring customers, addresses, buildings and work sites into a structured overview.

02

Service agreement

Link jobs, intervals, responsibility and agreements to the customer or location.

03

Maintenance

Plan preventive maintenance, urgent jobs and recurring service.

04

Team

Assign the work to employees, suppliers or responsible teams.

05

Time

Log hours on the job, project or location.

06

Documentation

Store photos, notes, forms, files and activity history close to the work.

07

Reporting / invoice

Use completed work, time and documentation as the basis for reporting and invoicing.

How Fogito helps

Structure across locations, teams and service agreements.

Locations

Locations and jobs

Create jobs on specific addresses, customers or projects. Follow history and status across locations.

Location
Olof Palmes Allé 11W · Aarhus N
Ventilation check · plant roomin progress
Replace fitting · 2nd floorscheduled
Grounds maintenance · outdoor areasdone
History and documentation kept on the address
Maintenance

Preventive maintenance

Use recurring tasks for scheduled service, fixed checks and maintenance plans.

Tilbagevendende
Maintenance plan · July
MTOTFLS
Fire check · all floorsMonthly
Filter change · ventilationEvery 6 weeks
Legionella checkQuarterly
Quality

Forms and checklists

Use forms for quality assurance, checkpoints, inspections and documentation of completed work.

Technician reading pressure gauges on a heating system in a plant room
Form
Monthly check · Industrivej 3
Emergency lighting tested
Technical alarms reviewed
Photo of meter reading
Deviation logged on gate
Completed on site · saved to the location

Team, time and documentation

Log hours, store documentation and follow history across employees, locations and customers.

Reporting and invoicing

Create a tighter link between completed work, customer documentation, agreements and invoicing.

Scale as complexity grows

Add a customer portal, more vehicles, subcontractor access or shared access as operations grow.

Operations team arriving with an equipment cart at a modern office building at dawn
One plan for every location before the day starts.
Recommended configuration

Fogito Facility.

Fogito Facility is the recommended configuration for facility management and property services.

Typically included

  • Tasks
    Plan, assign and track tasks across customers and locations.
  • Recurring tasks
    Create fixed maintenance plans, service agreements and inspection tasks.
  • Projects
    Bring larger jobs, multiple teams and many tasks into one overview.
  • Locations and addresses
    Link work to specific addresses, buildings, customers or service areas.
  • Time tracking
    Log time on employees, tasks, locations and projects.
  • Forms and checklists
    Document work with fixed fields, checkpoints and photos.
  • Documentation
    Store notes, files, photos and activity history with the work.
  • Contracts
    Bring service agreements, terms and contract basis together where relevant.
  • Invoicing and bookkeeping
    Use completed work, time and agreements as the basis for invoicing and financial follow-up.
  • Helpdesk
    Receive, assign and resolve requests from tenants, users and customers with SLA and full history.
  • HR & payroll integration
    Employee master data, documents and payroll basis ready for your payroll system.
  • Advanced reporting and API
    Structured reporting for management and customers, and API access to your other systems.
  • GPS and fleet
    The GPS module is included in the plan; vehicles are billed per unit. Advanced vehicle data depends on the installed hardware.

Possible add-ons

  • Customer portal
    Give your customers their own branded portal with cases, status and approvals. From 495 kr./mo per portal.
  • Subcontractor access
    Can be used for selected access where the workflow and agreement require it.
  • Extended fleet management
    More vehicles, driving behaviour and diagnostics where the installed hardware supports it.
Product views

See FM operations in the product.

Facility management often needs a more structured demo than smaller service setups. Here is a selection of the views we typically walk through.

See jobs, responsibility and status across customers, addresses and locations.

Example workflows

The FM day gets easier with one shared overview.

Preventive maintenance

A location has fixed checkpoints every month. Fogito creates recurring tasks, the team fills in forms, and the history is saved to the location.

Urgent job at a property

A fault is reported. The job is created, assigned to a team, documented with photos and followed to completion.

Customer reporting

After the work is done, the office can see time, responsibility and documentation together, so status and follow-up are easier to produce.

Service van and operations team

GPS and fleet can be added where relevant. Advanced data such as driving behaviour, fuel or diagnostics is only used where the installed hardware supports it.

Trust and security

Secure operations, EU hosting and control over access.

Fogito is built for businesses that handle customers, employees, jobs, hours, documentation and vehicle data in one platform. That is why security, access control and structured data handling are part of the core of Fogito.

A DPA and an overview of relevant sub-processors can be provided as part of the procurement process.

Read about technology and security
Role-based access
Control who sees what, across office and field.
Granular permissions
Assign rights per module, customer or team.
Activity history
Track changes to jobs, quotes, invoices and documentation.
Structured data handling
Customers, jobs, time and documentation in one data model.
Hosted in the EU with Hetzner
ISO/IEC 27001:2022-certified hosting provider.
The demo

See Fogito set up for your FM operations.

Facility management often needs a more structured demo than smaller service setups. In the demo we can show how Fogito can be set up around your locations, service agreements, teams, documentation and reporting needs.

What you can see in the demo
  • How locations, addresses and service agreements are structured.
  • How preventive maintenance is planned as recurring tasks.
  • How teams assign and document work with forms.
  • How time and completed work come together for reporting and invoicing.
  • How roles and access are managed across the organisation.
  • How GPS and fleet can be added where relevant.

The demo is tailored to your organisation, locations and reporting requirements.

FAQ

Questions from facility management teams.

Can Fogito be used for multiple locations?

Yes. Fogito can be used to structure tasks, customers, addresses, projects and documentation across locations.

Can we plan preventive maintenance?

Yes. Recurring tasks can be used for fixed service intervals, checkpoints and maintenance plans.

Can we document completed work?

Yes. Photos, notes, files, forms and activity history can be saved with the task, customer, project or location.

Can Fogito be used for reporting?

Fogito can bring together the basis for reporting by connecting tasks, time, documentation and history. The specific reporting setup is covered in the demo.

Can subcontractors get access?

Shared access or subcontractor access can be clarified in the demo and set up where it fits the workflow and the agreement.

Can GPS and fleet be added?

Yes. GPS and fleet can be used where vehicles or mobile teams are part of operations. Advanced vehicle data depends on what the installed hardware supports.

Does Fogito suit internal FM teams?

Yes. Internal operations teams can use Fogito for tasks, maintenance, documentation, time and an overview across locations.

How does onboarding work?

Onboarding starts from your locations, service agreements, teams, documentation requirements and current workflow.

Does Fogito offer a trial period?

Fogito is primarily demo-led. An assisted trial can be used after a qualified demo if it fits your process.

The plan for facility management · Fogito Facility
From 399 kr.per full user/mo with annual billing

The complete plan with locations, contracts, helpdesk, HR, reporting and API.

App users: 79 kr./mo · minimum 495 kr./mo · all prices excl. VAT
See pricing and plans
Klar?

Ready for more structure in facility operations?

Book an FM demo and see how Fogito can bring locations, maintenance, teams, documentation and invoicing together in one platform.

After a qualified demo, an assisted trial can be used if it fits your process.